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Generate Daily Financial Memo

Fill in the four steps below, then press the green button at the bottom to preview the memo before it is posted.

1 Money Collected Today (UGX)

Total Physical Cash in Safe (Takes Precedence)

Total Registered EMR Gross Sales

Lab Sales (EMR)

Dental Sales (EMR)

Maternity Sales (EMR)

Radiology Sales (EMR)

2 Housekeeping Deductions (UGX)

Service Fees (Treatments/Rx)

Sundries (Treatments/Rx)

Dentists' Fees

3 People Served Today

Total Patients Seen Today

Count every person served today once, including OTC customers. A person who visited several departments counts as one.

Of these, OTC customers (people) *

People who only bought drugs or items over the counter. Part of the total above, not extra.

Lab Department Hits

Dental Department Hits

Treatments/Rx Hits

Of these, Returning Rx

Imaging/Rad Hits

Maternity Hits

4 Date, Stock & Incidents

Transaction Date

Facility Stock Status

Incidents Report (Anything out of the ordinary?)

COMPANY NAME

Daily Financial Memo

Date:

Memo ID:

Total Physical Cash in Safe: UGX 0

Department Gross (EMR Input)

Lab Sales: 0

Dental Sales: 0

Mat Sales: 0

Rad Sales: 0

Calculated Rx: 0

Total EMR: 0

Step 1: Company Reserves (Brand Fees - Calculated off EMR)		Amount (UGX)
Lab Brand Fee		0
Dental Brand Fee		0
Maternity Brand Fee		0
Radiology Brand Fee		0
Rx Brand Fee		0
Total Amount to Transfer to Company Reserves:		0
Step 2: Housekeeping Fund Deductions
Lab Supplies	Calculated Base	0
Dentists' Fees	Manual Input	0
Sundries (Rx)	Manual Input	0
Service Fees (Rx)	Manual Input	0
Total Retained Locally for Housekeeping:		0
Step 3: Operations Account Tally
Net Lab Balance		0
Net Dental Balance		0
Net Maternity Balance		0
Net Radiology Balance		0
Net Rx Balance		0
Total Operations (Before Cash Adjustments):		0
Variance Adjustment (Physical Cash Precedence):		0
Actual Cash to Deposit to Operations:		0

TOTAL PATIENTS SEEN:

Of these, OTC customers:

Dep Hits → Lab: | Den: | Rx: | Img: | Mat:
Returning Rx KPI:

Status & Incidents Log

Stock:

Incidents:

Prepared & Certified By:

Manager Name

Separate Spill-over Expenses from This Month

Use this when money was paid this month for an expense that belongs to an earlier month, such as August rent or salaries paid in September. Changing the accounting month keeps the payment date unchanged but removes the expense from this month's budget and places it in the correct earlier month.

Unit

Month Currently Being Charged

Paid On	Description	Type	Amount (UGX)	Month Expense Belongs To
Choose the month, then show expenses and reserved budget amounts.

Construct Line-Item Budget

Budget Classification Type

Category

Item Description

Estimated Cost (UGX)

Operations Budget Projection

Facility: BRANCH

Budget ID:

Month: Month 2026

Status: Draft

Approved Cap Target

UGX 0

Utilized So Far

UGX 0

Remaining Free Balance

UGX 0

Description	Projected Cost	Actions
Total Monthly Projection	0

Manager's Remarks

Prepared By:

Manager Name

Authorized By:

Pending Approval

Create RequisitionDraws from Active Budget

Target Budget Month

Budget Type

Budget Line Item

Qty

Unit Cost (UGX)

Funds Requisition Form

Facility:

Budget Origin:

Date:

Req No:

Budget Tracking Overview

Approved Monthly Cap

UGX 0

Utilized So Far

UGX 0

Remaining Balance

UGX 0

Expense Breakdown

Description	Qty	Unit	Total
Total Requested Amount:			UGX 0

Status: Draft

Prepared & Submitted By:

Manager Name

Verified & Approved By:

Pending Approval

Log Accountability

Date

Receipt Description

Map to Req Line

Amount Spent

Accountability Statement

Linked Req:

Budget Domain:

Ledger Batch:

Batch Cash Reconciliation

Financial Metric	Amount (UGX)
Cash Received	0
Total Expenditures Below	0
Closing Balance of this Batch	0

Expenditure & Receipt Log

Date	Description of Expense	Budget Line Item	Amount (UGX)

Status: Draft

Reconciled & Submitted By:

Manager Name

Audited & Approved By:

Pending Audit

Document Archive

Facility Filter

Status

From

Search everything

Date	Document	Amount	Status	Action

Facility Performance Report Generation

Select Branch

Period Type

Select Target Period

Provisional Mid-Month (Include Projections)

Final reports always ask you to declare over-the-counter (unbanked) emergency spending. Tick Provisional to skip that step for a mid-month draft.

Revenue Stream	Actual (UGX)	Projected (UGX)
Total Gross Recognized Revenue	0	0

Expense Category	Actual (UGX)	Projected (UGX)
Total Outflows	0	0

Audit Trail — Immutable Approval Log

Facility

Document Type

Search user / detail

#	Timestamp	Action	Document	Facility	By	Details	Hash

Business Health IndicatorsGroup position for the selected month

Month

Branch vs BranchPerformance for the selected month

Business Unit	Revenue	vs Prior Period	Outflows	Net	Margin	Share of Revenue	6-mo Net

Month vs MonthNet position over the last six months

Office of the Assistant Manager

Month-End CloseClosing a month locks all entries for that period

Once a month is closed, memos, budgets, requisitions, accountabilities and manual ledger entries dated in that month can no longer be created or edited. Reopening requires a Director and is written to the audit trail.

Directorate Trend Analysis

Assets Ledger (Directorate Scope)

Asset	Cost

Recent Transactions

Date	Business Unit	Narration	Type	Amount (UGX)

Log Manual Transaction

Description

Amount (UGX)

Target Branch Pool

Accounting Month (which month does this belong to?)

Type

Repair Past Transfers to Company Reserves

Older brand fees, profit declarations and unit-closure sweeps left the branch but never reached Company Reserves. This lists them and posts the missing side with the original date and month. Nothing is deleted.

Date	Unit	Description	Month	Amount

Company Reserves Check

Company Reserves should only receive daily brand fees and month-end profit transfers. This shows every amount in and out, and finds any amount that was counted twice. Fixing a double count keeps the record but stops it counting. Safe to run more than once.

Report Centre

Report on

Choose

Period

Month / starting month

From – To

Compare with

Request a Loan Between Accounts

Borrowing account

Lending account

Amount (UGX)

Purpose

Proposed repayment terms

Loan Register

Show

Loan No	Date	Borrower	Lender	Amount	Still owed	Status	Actions

Generate Account Statement

Select Account

Start

End

Monthly Budget Report Summary

Month

Budget Type

Business Unit

Personnel Directory

Full Name

Job Role

Assigned Unit

Salary Funding Source

Bank Name

Account Number

Base Salary (UGX)

Allowances (add as many as apply)

Total allowances: 0

Personnel Details	Branch / Funding	Bank Details	Net Pay (UGX)	Action

Process Monthly Payroll

Select Unit(s) to Process

Month

Cheque No (Consolidated)

Pay salaries from

Pay	Name / Funding	Base (editable)	Benefits (editable)	Deduct	Net Amount
Total Net Payroll This Run					0

Edits to Base and Benefits apply to this run only unless you tick “save to profile”. Deductions always apply to this run only.

Save edited Base / Benefits back to the personnel profiles

Name	Designation	Facility	Net Pay (UGX)	Employee Signature
Total:

Payslip ArchiveEvery payslip ever issued, reprintable in the two-copy format

Payroll Period

Business Unit

Search staff name / certificate

Period	Employee	Unit	Certificate	Net Pay (UGX)	Action

Generate Corporate Shareholder Report

Start Date

End Date

System User PINS & Access

User Full Name

System Role

Directorate

Assigned Branch

Initial PIN (4+ digits)

Note: New users will be forced to change this initial PIN on their first login.

Name	Role & Assignment	Status	Action

Clinic Deduction Parameters

Select Target Clinic

Brand Fee (% of EMR Gross Total)

Lab Supplies (% of EMR Lab Sales)

Note: Service Fees, Sundries, and Dentists' fees are manually input by the manager daily.

Set Monthly Branch Funding Caps (Macro)

Month / Unit	Type	Budget Limit	Status	Actions

Active Units (Your Directorate)

Location / Brand Name	Actions

Global & Directorate Settings

Manage Directorates

Directorate Name	Action

System Authentication

Action Required

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System Transaction Lock Active

COMPANY NAME

COMPANY NAME

Revenue

Outflows

Net Position

Top Performing Branch

COMPANY NAME

COMPANY NAME

Directorate Specific

System-Wide Global

Register New Directorate

Manage Directorates

System Authentication

Action Required

Action Required: Unbanked Expenses

Insufficient Payroll Funds

Communication Center

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System Transaction Lock Active

COMPANY NAME

COMPANY NAME

Revenue

Outflows

Net Position

Top Performing Branch

COMPANY NAME

COMPANY NAME

Directorate Specific

System-Wide Global

Register New Directorate

Manage Directorates